Clearwave Patient Scheduling

Enable patient access and empower patients to self-schedule appointments. Clearwave’s smart patient scheduling platform - complete with automated eligibility verification - reflects your practice’s preferences and priorities to maximize your scheduling.

Online Patient Scheduling


Online Patient Scheduling

With a 24/7 online patient scheduling solution that can be embedded into an existing website or mobile app, your practice becomes instantly searchable, allowing new patients to shop for care and schedule appointments with providers. Working seamlessly across desktop and mobile devices, smart scheduling is accessible for all patients, ensuring accurate, real-time patient-provider match incorporating patient, provider and health system needs.

Chatbot Patient Scheduling


Chatbot Patient Scheduling

Transform patients’ digital experience with chatbot patient scheduling. Our personalized chatbot lets patients quickly and easily find the right care, whenever or wherever they desire. Using our integrated chatbot channel, patients can now access care in their preferred way, to rapidly identify relevant healthcare providers and self-schedule appointments when it’s most convenient.

Medical Interactive Voice Response (IVR)


Medical Interactive Voice Response (IVR)

Bring the benefits of self-scheduling to everyone. For patient populations that prefer phone over online, our Interactive Voice Response (medical IVR) smart appointment scheduling solution provides the accessibility of self-scheduling, 24/7, while reducing burden on your staff.

To schedule using medical IVR, patients simply call their provider’s scheduling line and are guided to use their phone’s keypad to easily reflect their condition and appointment needs. The patients’ responses combined with the healthcare organization’s unique scheduling rules match each patient with the optimal provider and appointment.

Patient Portal Scheduling


Patient Portal Scheduling

Our intuitive smart scheduling widget works seamlessly within health systems’ existing patient portals to provide real-time self-scheduling capability. Our SchedLogic™ technology matches patients with the right providers at the right times to create appointments that maximize organizational efficiency and patient access.

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Contact Center and Back Office Scheduling

With our guided scheduling dialogue, Clearwave Patient Scheduling provides call center agents and office schedulers with an interactive script specifically designed to collect information from patients. Agents simply input patients’ responses, and SchedLogic™ does the rest. Our smart rules ensure a perfect match for every patient, reflecting your providers’ preferences, reducing training time and eliminating human error.

SchedLogic™ Matching Algorithm

Perfectly match patients with the right providers, at the right times, to create appointments that reflect providers’ preferences, maximize organizational efficiency and best address your patients’ needs. Our complex patient scheduling algorithm handles all appointment types and can be customized based on your organization’s workflow. Built with the understanding that patient and physician needs keep changing, nothing is hard coded, and practices can easily make changes to reflect their constantly changing environment at any time. SchedLogic is EMR/PMS-agnostic, which allows your organization to centralize patient and provider data from multiple sources and apply it to best benefit your needs.

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    The patient steps through a guided workflow, and is asked relevant diagnostic and algorithmically personalized questions along the way to understand what they need

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    PMS/EMR integrations ensure patient historical data is leveraged in scheduling decisions

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    Back-end rules reflect real-life provider priorities and preferences in the digitized workflow

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    Matching algorithms align appointment slots with organizational constraints such as insurance restrictions and reimbursement policies




Allow patients to instantly find and schedule appointments with providers, reducing the workload and burden on staff. Our smart engine matches the right care to the right patient, every time, in real time. Our platform mimics the complex needs and logic of every organization we work with. By working seamlessly with any existing website or mobile app, Clearwave makes scheduling accessible for all patients and offers frictionless financial transparency at time of scheduling, with integrated eligibility verification.



Online appointment management and automated patient appointment reminders ensure that patients and their providers are always on the same page.



With 24/7 scheduling convenience, patients are instantly enabled to view relevant providers and schedule care through their preferred channel at their preferred time, increasing patient satisfaction and loyalty, creating a more engaged customer base.

See How it Works

Scheduling with Clearwave

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